Procurement

Active Requests for Proposal & Requests for Quote

Active RFQ/RFP documents appear below. If you wish to submit a bid, please send bids and a completed procurement form to [email protected] by the posted deadline in order to be considered. We encourage minority and women-owned businesses to apply. All bidders will be checked against the System for Award Management (SAM).

REQUEST FOR PROPOSAL
FOR ARCHITECTURAL DESIGN & CONSTRUCTION MANAGEMENT SERVICES
For a printable copy of the RFP, CLICK HERE

Please consider this document as a formal Request for Proposal (RFP) for Architectural design & Construction Management Services for LAHC- Leaders Advancing and Helping Communities.  Bids should be submitted to [email protected] by 5:00 p.m. November 15th, 2024. Bids must be accompanied by a completed version of the RFP form located at THIS LINK. 

All invitations to bid issued by LAHC will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded. All bidders shall contact LAHC CEO Wassim Mahfouz at 313-960-4007 or [email protected] between the hours of 9 am & 4 pm M-F to review the scope of work and/or participate in a site visit of the facility.

LAHC hereby invites Architectural Firms (“Design Team”, “Contractor”) to submit proposals for architectural and engineering services for LAHC’s new Workforce Development Center. This RFP intends to determine the selection of an architectural firm to provide full design services, construction documentation, bid packages, and construction/project management. Participation in this selection process shall be at no cost or obligation to LAHC. Design teams may be interviewed before the Contract Award.

The schedule of RFP issuance and award shall be as follows:

RFP Publication:                                                   September 20th, 2024
Walk Though/Conference:                                October 9th, 2024 at 10:00 a.m. at 5275 Kenilworth St. Dearborn, MI. 48126
Proposals Due:                                                     November 15, 2024
Complete Review of Proposals:                       November 30, 2024
Select Architectural Firm:                                 December 15, 2024
Substantial Completion of Bid Package:      April 1, 2025

PROJECT DESCRIPTION

The project location is the adjacent Rectory building to the rehabilitated and repurposed Saint Clements Church at 5275 Kenilworth St., Dearborn, MI 48126.

The schedule for the Project is critical. We will work together to develop a mutually agreeable schedule.

Scope of work: By way of background, in 2017, LAHC purchased Saint Clements Church and the adjacent Rectory building, located at 5275 Kenilworth St. Dearborn, MI. 48126. LAHC rehabilitated and repurposed the 50-year-old church building, successfully transforming it into a state-of-the-art facility that welcomes community members and connects them to critical programs and services. Now, LAHC seeks to redevelop and transform the 7130-square-foot adjacent rectory (basement included in the Square footage) into a workforce development, education, and training hub.

Funding: The construction project will be funded through ARPA funds from the State of Michigan- LEO, Wayne County and HUD.

Timeline: The project must be completed by June 1st, 2026, per the funders’ requirements.

This RFP is not an offer to enter into a contract. LAHC reserves the right to reject any and all responses resulting from this RFP. LAHC is not liable for any cost incurred in responding to this RFP.

DESCRIPTION OF SERVICES

A. Executive Goals and Objectives: The Architect will discuss with LAHC factors contributing to and supporting the project’s success. This discussion will include present and future goals, budget, schedule, review and approval process, critical areas of concern, and other pertinent issues.

Project Schedule: The Architect will prepare a schedule for completion of the design and renovation of the facility by June 1, 2026.

B. Program Verification: The Architect will verify the program with the Client Project Team. Data to include:

    • Workforce Development and Training classroom functionality and size.
    • Potential “red flag” issues and inconsistencies, and

C. Certificate of Occupancy: Analyze the currently authorized use and assist with obtaining a Change of Use if

D. Space Measurement: Measure the space to confirm usable square

E. Design: Successful Proposer will develop/define the Scope of Renovation (Exterior and Interior) for the property.  This will include architectural, plumbing, HVAC, electrical, and miscellaneous improvements to the property.

F. Bid Phase: The proposer will prepare the Construction Documents, including Drawings with Notes and a written Scope Narrative/Specification/Bid Package for the property.

    • The Proposer will provide Bid-Ready Construction Documents to LAHC.
    • LAHC will advertise and distribute the Bid Package.
    • Proposer, in coordination with LAHC, will conduct an on-site Pre-Bid Conference and walk-thru tour of the property for prospective bidders (construction services) for the onsite construction.
    • Proposer will respond to Bidder’s (Construction Services) questions and prepare Addenda as required for distribution.
    • The proposer will attend the Bid Opening.
    • Proposer will evaluate Bids received and provide rankings and recommendations to LAHC.
    • Contract Award: This will be managed and performed by LAHC.

G. Construction Phase: The Successful Proposer will perform periodic inspections of the Contractor’s Work on the property. The number and timing of the inspections will be determined by the stage and complexity of the Work and the Contractor/Subcontractors.

      • Successful Proposer will jointly perform a Substantial Completion Inspection with LAHC and prepare a Punch List to supplement the initial Contractor-prepared/submitted Punch List.
      • The successful Proposer will perform a Final Inspection to follow up on the Punch List that will be documented with a written report on the property.
      • The successful Proposer will review and verify Contractor Payments and forward verified invoices to LAHC for payment.

H. Project Time:

    • The Development/Design phase of this project is expected to be completed within 100 calendar days of the notice of award being issued.
    • The Bid, Construction, and inspection phases of this project are expected to be completed within eight months of the publication and advertisement of the bid for construction.

PRE-PROPOSAL CONFERENCE

 A.     Conference:

A pre-proposal conference is scheduled for 10:00 am on October 9th, 2024, at the Rectory, 5275 Kenilworth St. Dearborn, MI. 48126

EVALUATION

 Evaluation Criteria and Points:

  • Award will be made to the responsible proposer whose proposal best meets LAHC’s needs as set forth herein.
  • Proposers will be evaluated on the following criteria listed below:
  1. Qualifications/Experience: Demonstrate/detail qualifications and experience in commercial
  2. Space planning and design projects. Also, provide staff qualifications and certifications. (25 points)
  3. Understanding of Work Methodology: Demonstrate/detail capability to perform all the Requirements within the specified time.  (20 points)
  4. Past Performance/References: Provide the number of employees on staff capable of performing the specified services, as well as the qualifications and experience of the contract manager. Also, list at a minimum three references to previous projects of similar size, including a contact person’s name, title, and phone number. (25 points)
  5. Fee proposal (20 points)
  6. Minority-Owned or Woman-Owned Business Status (Submit proof with RFP) (5 points each)
PROPOSAL

A.     Proposal Package Components:

  • Design Team Introduction
  • Relevant Design Team Experience
  • Design Team organizational structure: Provide a proposed organizational structure to manage the Project, including identification of individuals to fill critical roles. Describe in detail each key individual’s most recent Project experience similar to the proposed project.
  • Proposed Project Schedule
  • Schedule of Design Phases with associated Payment Schedule
  • Exclusions, qualifications, or exceptions to the required Scope, if any. Standard contract/terms and conditions, if any

SUBMISSION DEADLINE AND METHOD

Responses to this RFP must be received on or before 5:00 PM, November 15, 2024. Responses must be submitted by email to Wassim Mahfouz <[email protected]>.  All responses will be acknowledged. If you do not receive an acknowledgment of your response within 24 hours, please call Wassim Mahfouz, LAHC CEO at 313-960-4007. This RFP is not an offer to enter into a contract. LAHC reserves the right to reject any and all responses resulting from this RFP. LAHC is not responsible for any cost incurred in responding to this RFP.

QUESTIONS

Please direct all questions regarding this RFP via email to Wassim Mahfouz at [email protected].