Administrative Assistant

Job Title: Administrative Assistant
Employment Status: Part-Time (30 hours per week)
Hourly rate: $10.00

Job brief

As an Administrative Assistant you will be responsible for providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. You will communicate via phone and email ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities include but not limited to:

  • Answer and direct phone calls
  • Organize and schedule meetings and appointments
  • Maintain contact lists
  • Produce and distribute correspondence memos, flyers, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system for certain programs
  • Provide general support to visitors
  • Make deposits
  • Upkeep of the office space which includes vacuuming & empty desk baskets at the end of the shift


  • Proven admin or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficiency in MS Office
  • Bilingual preferred; at a minimum the ability to understand and to make one self-understood to all Arabic speaking individuals